Building a project management function
You've outgrown ad-hoc delivery. You need a proper PM function that actually works.
“I don’t just want someone to deliver one project. I want to come out of this with a capability and a framework my team can use going forward.”
The Problem
What worked informally at 20 people is visibly breaking at 80.
Rapid growth is brilliant, however it creates a problem that catches most organisations off guard. The informal coordination mechanisms that held everything together at small scale stop working. Everyone knows roughly what's happening until suddenly nobody does.
You've got talented people running projects in their own way. No consistent methodology. No shared tooling. No portfolio-level view. And you're one bad quarter away from something significant failing in public.
Why PMO Implementations Often Fail
Most PMOs fail because they're built for the consultant, not the organisation.
Off-the-shelf frameworks. Processes too heavyweight for the culture. Tools the team wasn't trained on. Governance that exists on paper but not in practice. And then the consultant leaves.
We build PMOs that are deliberately shaped around how your organisation actually works, then invest heavily in making sure your team owns them before we step away.
This is probably right for you if...
You're scaling rapidly and informal coordination is breaking down
You have 5 or more concurrent projects with no coherent oversight
Board or investors are asking for governance and reporting you can't currently provide
You want to build internal capability, not ongoing consultancy dependency
You're willing to invest in the right tool set alongside the right framework
What We Hear Most Often
Different teams run projects differently with no shared standards
Business change initiatives lose momentum halfway through with no clear ownership
You're over-reliant on heroics from specific individuals rather than using a repeatable process
The Board or investors are asking for better governance and cleaner reporting
You want to mature your project management without creating bureaucracy that slows people down
You've tried implementing a project management framework before and it didn't stick
01
Assess current maturity
We run a structured review of how delivery currently works, where the gaps are, and what a proportionate PMO actually looks like for your organisation.
Our approach
02
Design fit-for-purpose
We design governance, tooling, and process around your culture and scale. No shelf-ware frameworks bolted on from the outside..
What Good Looks Like
A PM function your team actually uses, long after we've left.
A single, consistent PM approach across the whole organisation
Portfolio-level visibility for leadership without manual effort
Internal team trained, confident, and genuinely capable of running it
Governance that's proportionate to your scale, not borrowed from a FTSE 100
03
Build and embed
We implement the PMO, run it alongside your team, and iteratively refine it based on what's working in practice, not just in theory.
04
Hand over with confidence
We train your team thoroughly, document everything and don't step back until you're ready to run it without us.
This may not be the right fit if...
You need a single project delivered urgently rather than a function built (consider Fractional Project Management)
You already have a PMO framework but just need better tooling (consider Smartsheet PPM)
Your organisation isn't yet ready to commit to a consistent PM approach across teams.
“Paul’s structured yet pragmatic approach ensured we had the right framework and tools in place to deliver efficiently. He also supported and coached the team to ensure strategic programme objectives were consistently delivered as per the plan.”